Concept Note Template
Level: Beginner
Short 2–4 page concept note for presenting an idea quickly to donors or management before writing a full proposal.
Typical use:
First contact with donors, internal project idea screening, PDM parish-level concept notes.
DOCX
PDF
Full Project Proposal Template
Level: Intermediate
Detailed proposal format including background, problem statement, objectives, methodology, workplan, budget and M&E plan.
Typical use:
University assignments, NGO donor proposals, government programme write-ups, PDM investment proposals.
DOCX
PDF
Logical Framework (Logframe) Matrix
Level: Intermediate
Standard 4×4 logframe matrix with goal, purpose, outputs, activities, indicators, means of verification and assumptions.
Typical use:
Result-based planning, donor proposals, government and NGO project design, M&E system development.
XLSX
PDF
Annual Workplan & Gantt Chart
Level: Beginner
Timeline-based workplan sheet with activities, outputs, responsible persons, time frames and simple Gantt chart.
Typical use:
Project implementation planning, semester assignments, PDM parish workplans, NGO annual plans.
XLSX
PDF
Detailed Project Budget Template
Level: Intermediate
Multi-sheet budget with input costs, unit costs, totals, summary by category and funding source breakdown.
Typical use:
Budgeting for NGO projects, university exercises, government grant applications, PDM investment planning.
XLSX
PDF
Cashflow & Disbursement Schedule
Level: Advanced
Cashflow projection template for monthly or quarterly inflows and outflows, including donor tranches and co-funding.
Typical use:
Financial planning for big projects, consultancy assignments, PDM investment analysis, microfinance projects.
XLSX
Risk Assessment & Mitigation Matrix
Level: Intermediate
Matrix with risk description, probability, impact, rating, mitigation measures and responsible persons.
Typical use:
Project design and review, donor risk sections, internal control planning, student assignments.
XLSX
PDF
Monitoring & Evaluation (M&E) Plan
Level: Intermediate
Template for indicators, baselines, targets, data sources, tools, frequency and responsible staff.
Typical use:
Setting up M&E systems, donor reporting frameworks, university coursework for M&E modules.
DOCX
XLSX
PDF
Quarterly Progress Report Format
Level: Beginner
Narrative reporting template with sections for progress, outputs, challenges, lessons and next steps.
Typical use:
Reporting to donors, management meetings, PDM parish and district reports, university assignments.
DOCX
PDF
Final Project Completion Report
Level: Intermediate
End-of-project report format summarising achievements, outcomes, finances, lessons and recommendations.
Typical use:
Closure reports for NGOs, government projects, PDM initiatives, student project write-ups.
DOCX
PDF
Field Supervision & Visit Checklist
Level: Beginner
Checklist for supervisory visits covering activities, compliance, beneficiary feedback and photos.
Typical use:
NGO and government supervisors, PDM parish visits, university field attachment supervision.
DOCX
PDF
PPM Exam Paper & Marking Guide
Level: Intermediate
Standard exam format with structured questions, sections and a separate marking guide for lecturers.
Typical use:
University exams, mock tests on Projects6.com, short courses and professional trainings.
DOCX
PDF
Terms of Reference (TOR) Template
Level: Advanced
TOR format for hiring consultants, including background, objectives, scope, outputs and payment schedule.
Typical use:
Consultancy tenders, university assignments on TOR writing, NGO procurement documents.
DOCX
PDF
Downloads & integration with other PPM pages
All template files (DOCX, PDF, XLSX) will be organised under /ppm/downloads/. From here,
you can link them to course pages, textbook chapters and exam pages:
- Textbook chapters: connect each chapter in
textbook.php and
chapter.php?id= to relevant templates for practice.
- Courses: add required templates to each subject in
courses.php as
recommended tools for assignments.
- Exams: use the exam paper template when building mock exams in
exams.php and exam_view.php.
Lecturers, trainers and consultants can customise the logos, colours, currencies and language before using
the templates in Uganda, East Africa and worldwide.